Procurement
As per UNDP’s Financial Regulations and Rules, the following general principles must be given due consideration while executing procurement on behalf of the organization:
Best Value for Money
Fairness, Integrity, Transparency
Effective International Competition
The Interest of UNDP
1. Best Value for Money
By and large the core governing principle of UNDP is to obtain the best value for money. In the procurement process, obtaining “best value for money” means selection of the offer, which presents the optimum combination of life-cycle costs and benefits, which meet the Business Unit’s needs. Best value for money should not be equated with the lowest initial price option rather requiring an integrated assessment of technical, organizational and pricing factors in light of their relative importance (reliability, quality, experience, reputation, past performance, cost/fee realism and reasonableness). The Business Unit’s parameters can also include social, environmental and other strategic objectives defined in the procurement plan. The principle of best value for money is applied at the award stage to select the offer that effectively meets the stated requirement.
2. Fairness, Integrity and Transparency
As competition is the basis for efficient, impartial and transparent procurement; Business Units are therefore, responsible for protecting the integrity of the procurement process and maintaining fairness in UNDP’s treatment of all Offerors. Sound procurement (openness of the process; probity; complete and accurate records; accountability; confidentiality) establishes and then maintains rules and procedures that are attainable and unambiguous.
3. Effective Competition
The objective of UNDP’s competitive processes is to provide all eligible prospective Offerors with timely and adequate notification of UNDP’s requirements and an equal opportunity to tender for the required goods, civil works and services. Business Units should ensure that restrictions are not placed on the competitive processes limiting the pool of potential Offerors, as UNDP does not accept procurement awarded to exclusive Contractors or countries, unless otherwise explicitly mentioned in a Donor agreement.
4. Interest to UNDP
In practice, the specific procurement rules and procedures established for the implementation of a programme are contingent upon the individual circumstances of the particular case; however four considerations consistently guide UNDP’s interest for the acquisition of inputs: The need for economy and efficiency in the implementation of the programme, including the procurement of goods, civil works and services involved; access to procurement opportunities for all interested and qualified Offerors worldwide, except where other criteria mandated by the Security Council or General Assembly prevails; giving all eligible Offerors the same information and equal opportunity to compete in providing goods, civil works or services; and the importance of transparency in the procurement process. More details about UNDP Programme and Operations Policies and Procedures covering Contracts, Assets and Procurement can be found by clicking here.
The procurement function includes all actions necessary for the acquisition, by purchase or lease, of goods, works and/or services.
For Suppliers, Consultants and Providers of Services
In line with the delivery of support services to development projects, UNDP procurement unit is regularly undertaking local and international contracting of consultants in various fields of expertise, as well as selection of suppliers of good/equipment, among others.
Procurement Notices
For Invitations to Bid (ITB’s), Request for Quotations (RFQ's) and Request for Proposals (RFP’s) will be posted on our procurement notice link. Please review the site regularly.
Status of procurement cases and contract awards beyond USD100,000 will be posted on this site.
Solicitation Documents:
For ITB’s , RFQ's and RFP’s should be requested through the contact given on the relevant procurement notice. Please give the ITB/RFP reference when requesting documents, together with an outline of your ability as a supplier to provide the goods/services.
Bidding procedures:
All submissions for ITB’s, RFQ's or RFP’s shall be submitted by the closing date and time indicated on the solicitation documents by one of two methods outlined below:
1) Delivery by hand – observing the sealed envelope and marking requirements noted in the solicitation documents.
2) Courier service – observing the sealed envelope and marking requirements noted in the solication documents.
Delivery address:
UNDP
8-ma Udarna Brigada 2
P.O. Box 305
1000 Skopje
Unsolicited bids will not be considered.